What are the different statuses for a document?

From the moment a document is uploaded into Xtracta, it can have several different statuses until the moment it is output or put into the workflow's queue. These statuses are shown from File Tracking in the workflow or when requesting information using an API call.

Pre-processing:
This status represents the initial stages of a document in Xtracta. When the document is added to a workflow, it is given a pre-processing status. During this status, the document is being prepared for extraction. It goes through various phases such as OCR, thumbnailing, splitting, extraction, and transformation. Depending on the setting in the workflow the document will go to one of three statuses if it passes all validation rules: Indexing, QA, or Output. If the document fails any validation rules, it will go to the rejected queue.

Indexing:
This status indicates that the document has been through the extraction process and is ready to be reviewed; It is in the Indexing queue. The document will stay in the indexing queue and wait for the user to interact with the document and output or delete the document.

Quality Assurance:
If the workflow is configured to put documents that pass all validation rules and us QA, the document will go to the Quality Assurance queue. A user can also put a document into QA either from the dashboard or by using one of the action buttons in the workflow designer.

Rejected:
This status indicates that there were one or more validation failures. This status gets triggered when validation is defined and enabled in the workflow. If the document is in the rejected queue, a user can make changes or fix the issue depending on the rejection reasons. Once the corrections have been made, the user can send the document to output or to another queue.

Output:
This represents the final status of the document in Xtracta. The document can either be output by a user or automatically if the workflow is set to output and all validation rules pass. This may also appear as "Complete" in File Tracking depending on the types of output in the workflow configuration.